Sharing Calendars and Email in Outlook (2025)

In this Bigger Brains course, taught by Microsoft Certified Trainer Jennifer Buchholz, you’ll explore the benefits of sharing calendars for better teamwork and time management. You’ll learn how to share your personal calendar, view and manage shared calendars, and set permission levels to control access. You’ll also see how to mark entries as private, access group calendars, and add or edit events to keep everyone on the same page. 

You’ll also learn how to delegate access to calendars, email, and contacts, including setting up delegate permissions and responding to meetings as a delegate. You’ll explore the differences between shared mailboxes and groups, change folder permissions, and allow access to subfolders for more granular control. Plus, you’ll see how to save or print calendars for offline use—giving you all the tools you need to share calendars and email effectively in Microsoft 365. 

Topics covered include: 

• Sharing a personal calendar  

• Managing shared calendars, including setting permission levels and marking entries private 

• Accessing group calendars 

• Adding and editing events on a group calendar 

• Comparing shared mailboxes and groups 

• Setting up delegate access  

• Describing the options available for delegation 

• Responding to meetings as a delegate 

• Saving calendars or printing them for offline use 

• Delegating access to specific items such as email and contacts 

• Changing folder permissions, including top-level folder visibility 

• Allowing access to subfolders 

Enjoy award winning HD content in the “Uniquely Engaging”TM Bigger Brains Teacher-Learner style! Taught by top subject matter experts, Bigger Brains courses are professionally designed around key learning objectives and include captions and transcripts, downloadable handouts, and optional LinkedIn digital badges on course completion.